Fleet Arts - Job Vacancy: Arts Administrator

Fleet Arts - Job Vacancy: Arts Administrator
Job Specification
Hours: 10 x hours per week + 2 x hours every three months to attend Management Committee meetings 
Salary: £18,720 pro rata (£4,752 per annum)
Days:  2 x half days per week (specific days agreed after interview)
Times: 2 x regular 5 x hour shifts to be done between 9am – 5pm (specific times agreed after interview)
Location: Fleet Arts office, The Fleet, Belper, Derbyshire DE56 1NU
Supervisor:  Arts Manager
Organisation information:
Fleet Arts is a community arts charity that delivers projects, workshops and events across mid-Derbyshire, based in Belper.  We also hire out our community venue to various groups, artists and musicians. The Arts Administrator will bring a range of strong organisational and media skills to assist the Manager in running Fleet Arts varied programme of work and the venue. This is a great opportunity for someone with an interest in the arts and experience in administration/media to join our small team and help build and support our creative organisation/venue. Applicants should have proven experience of working in an office environment and with the general public.
Job Role:
1. General office, venue and project administration/organisation 
2. Venue reception cover and running the venue/workshop booking system
3. Promoting our work through Social media and marketing avenues
4. Support the Arts Manager as required
5. Keeping up-to-date with current arts opportunities and assisting at some arts events (occasional evenings and weekends)
6. Supervising the Cleaner and ensuring the building is well maintained
Application procedure: Download an application form from our website: http://www.fleet-arts.org/organisation and email completed form to: manager@fleet-arts.org.
Deadline:  Sunday 23rd May, 2021 midnight
Interview date: Wednesday 2nd June, 2021
Start date: mid-June 2021 (subject to references)

Person specification:

Essential Professional Skills/Experience:
1. Excellent administrative/organisational skills with an attention to detail, may include: minute taking, record keeping, office organisation, databases, telephone enquiries, project/diary bookings, Personnel/email correspondence, project and utility contracts, Good level of computer literacy including Word & Excel
2. Reception cover and/or work with the general public
3. Up-to-date knowledge and proven competence in using social media and other avenues for promoting/marketing
4. Flexibility to prioritise jobs and respond to new priorities given by the Manager
5. Researching (art) development opportunities/information, Attending and/or assisting at (cultural) events, Working (occasional) anti-social hours
Desirable Professional Skills/Experience:
6. Maintaining a (community) venue, including taking room bookings, studio Agreements, ensuring it is clean/safe, organising maintenance/repairs/cleaning/supplies, as required 
Supervising staff/volunteers
Essential Personal qualities:
1. Working effectively to deadlines, Confidence in lone working and using own initiative to work unsupervised
2. Warm, friendly and efficient manner when dealing with general public, staff and outside agencies
3. Self-motivated and keen to make positive improvements 
4. The ability to work collaboratively and flexibly with a positive attitude within a small team/office/organisation
5. An active interest in the Arts and willingness to assist where necessary
6. Excellent interpersonal and communication skills, both written and verbal
GCSE Maths & English or above
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