Film Maker being sought for a new Made In Derbyshire Dance Project

Derbyshire County Council is looking for a Film Maker, for their project celebrating the dance work of people with disabilities, as part of the Made in Derbyshire 2015 programme.


Derbyshire County Council is commissioning a film maker to film dance activities being performed in Derbyshire, as part of the All Dance project. All Dance is a Disability Dance Platform which will bring together disability groups from across Derbyshire who will perform at Cliff College, Calver on Tuesday, 24th November and Friesland School on Wednesday, 25th November 2015. 


The Film Maker will film, edit and produce a film recording these two major events and rehearsals for these events. The film will document the experience of some of the participant performers during rehearsals, at both events and record some participant and audience reactions from individuals on the day.

This film will take the dual role of documenting the project and as an evaluative tool.

The film maker will liaise with the Creative Producer, Roma Gee regarding locations and timings of filming. The Creative Producer will also be consulted about the final editing and style of the film.

The finished film is to be produced in an e-version in .mov, a copy on Vimeo and 4 copies on DVD disk.

Key dates and timescale

The key dates for filming are at the All Dance events on Tuesday, 24th November and on Wednesday, 25th November 2015.  A further one or two half days filming may also take place during the rehearsal period (at different sites between October-November), to be agreed between the Film maker and Creative Producer.

The completed film will be delivered by Thursday, 17th December 2015.


The filming will be carried out in different locations across Derbyshire. The performance events are at Cliff College, Calver, Hope Valley and Friesland School, Sandiacre.

Budget and payment

The total budget for the film artist is £2,000. This fee includes planning, filming, editing, production time and travel expenses.

Payment will be made by invoice in two stages.  The first payment of £1,000 will be made on the receipt of the signed agreement.  The second payment of £1,000 will be made on delivery of the film, in all formats.


The Film maker will liaise with Roma Gee, Creative Producer for the All Dance project, reporting to Ann Wright, Head of Arts at Derbyshire County Council.


The film maker will be expected to provide their own equipment for filming, editing and producing the film, in all the formats stated.

Indemnity and Insurance

The provider shall indemnify and hold indemnified the Council from and against all payments by way of compensation or otherwise which the Council may be called upon to make as principals or otherwise under statute or at Common Law in respect of personal injury to or the death of any person whomsoever arising out of and in the course of or caused by the execution of the work under the Contract, and from and against all actions, claims and demands whatsoever in respect thereof.

The provider shall assume all liability in respect of and indemnify and keep indemnified the Council against all actions, suits, costs and claims arising out of the carrying out of the Contract.

Without thereby limiting its responsibilities under this Clause, the provider shall insure with an approved insurance company against all loss of and damage to property and injury to, or death of, persons arising out of or in consequence of the Contractor’s obligation under the Contract and against all actions, claims, demands, proceedings, damages, costs, charges, and expenses in respect thereof, or in relation thereto.

The insurance in respect of personal injury or death of any persons arising

Under a Contract of Service with the provider and arising out of an incident occurring during the course of such person’s employment shall comply with the Employer’s Liability (Compulsory Insurance) Act 1969 and the Road Traffic Act 1972 and statutory order made thereunder.  For all other claims to which this clause applies, the insurance cover shall be in the sum of £1,000,000 or such other sum as the Council from time to time stipulates and shall contain no excess. The provider’s insurance policy effecting such cover shall have the interest of the council endorsed thereon, and shall otherwise expressly by its terms confer its benefits upon the Council.

The provider shall supply to the Council forthwith and upon renewal date of any relevant policy a certificate from its insurers or brokers confirming that their insurance policies comply with this Clause and the provider shall supply to the Council on request copies of all insurance’s policies, cover notes premium receipts and other documents necessary to establish compliance with this clause.

Copyright and intellectual property

The copyright in all work done by the artist as part of this contract shall be held by Derbyshire County Council.  The County Council may use any photographs, film, drawings or other artwork at its own discretion.  Copyright in the individual items of artwork will be assigned by the artist to Derbyshire County Council in accordance with the provisions of the Copyright, Designs and Patents Act 1988 ("the Act").

The artist may use images of their artwork and reproduce the original pieces in accordance with the provisions of the Act.

The County Council may reproduce images and individual pieces of artwork in publicity, advertising and other published materials.

If you wish to apply to be the Film Maker for the All Dance project, please send an expression of interest for this project, on one side of A4, including the following:

1.       An outline of your experience of similar projects. 

2.       A link to any examples of your work. 

3.       Details of your Public Liability Insurer and if you have Enhanced Disclosure and Barring Service (DBS) within the past three years.

4.       Confirm your availability to attend both of the performance days on 24th and 25th November.

5.       Confirm whether you need to rely on public transport or have a drivers licence and access to a car.

Please also include a CV.

There is the opportunity to raise any questions about this project before the expression of interest is submitted.  Questions should be addressed to Ann Wright, Head of Arts and sent by email to before 9am on Monday, 18th May 2015.

Responses to all the questions raised on substantive issueswill be anonymised and circulated by 5pm on Tuesday, 19th May 2015 to all applicants who have registered their interest in this project.

Please send expressions of interest to Ann Wright, Head of Arts at Derbyshire County Council,, by 9am on Monday, 1st June 2015.

Successful candidates will be informed by Monday, 8th June 2015.

  • Submission of questions by:                             9am, 18th May 2015
  • Response to questions by:                               5pm, 19th May 2015
  • Quote return deadline:                                     9am, 1st June 2015
  • Award of contract:                                           8th June 2015
Back to news